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We are Wave Nine, the not-so-typical consultancy from Silicon Valley that practices startup spirit and speed. Together with our strategic partner WorkBoard, Inc., we bring purpose to employees and results to companies. Based on a framework called Objectives and Key Results (OKRs), we help companies gain competitive advantage through high alignment on purpose, strong focus, and transparency. We combine consulting services with a category-defining software platform backed by leading investors such as Andreessen Horowitz, Microsoft, and Softbank.


To complement our growing team, we are looking for an HR and Operations Assistant who will support our team. By building strong relationships with some of the most successful and respected entrepreneurs, you will create long-term value for Wave Nine and accelerate your career as an international consulting professional.


The Job – What you will do


  • Update and Implement HR and Recruiting SOP
  • Manage Deel or other EOR Accounts
  • Lead the Onboarding and Offboarding Processes
  • Prepare reference letter (upon request) for former Wave Nine employees
  • Partner with management to ensure HR goals are aligned with business initiatives

Employee Retention Programs

  • Performance Management Plan – providing continuous feedback on performance to help employees identify areas for professional growth
  • Recognition and reward systems (Bonus Plan): making sure to thank the employee who go the extra mile and explain how their hard work helps the organization

Bonus Plan – design a structured and fair system to reward employees for their performance, contributions or achievements.


Create and keep track of important documents (e.g., contracts, NDA, Job Offer Letters)


Managing employee database – employee data management involves collecting, storing, and maintaining critical information concerning Wave Nine’s employees. From personal bios to employment details and performance data, collecting data from each employee.


Research employment laws to help the company stay compliant and not find ourselves in any legal trouble. It allows our business to create and maintain a reputation as a great place to work.


Manage Deel accounts of our full-time employees


Collaborate with Accounting to process payroll accurately and on time, including bonuses.


Stay up to date with relevant labor laws, payroll regulations, and best practices to ensure compliance.


Foster employee engagement and retention by implementing initiatives to enhance employee satisfaction, conducting employee surveys, identify areas for improvement and develop strategies to boost employee engagement and loyalty


Requirements – What we look for


Bachelor’s degree in Human Resources or a related field.


Extensive knowledge of US labor laws (including federal and state regulations) and EU labor laws (nice to have)


Minimum of 1 year of experience in human resources, with a focus on labor law compliance in both US and EU jurisdictions.


Strong understanding of employment practices, policies, and procedures in the US and EU context.


Experience working with cross-functional teams and stakeholders to ensure HR compliance.


Excellent communication and interpersonal skills, with the ability to effectively educate and influence employees at all levels.


Detail-oriented with exceptional analytical and problem-solving abilities.


Familiarity with HR technology systems and tools.


Benefits – What we offer


* An international team who believes that every member enriches our diversity and inclusion by broadening our ways of problem-solving for future challenges.

* Learn and apply Silicon Valley methods by working directly with companies and leaders from the San Francisco Bay Area.   

* Competitive salary

* Best equipment to support remote work, with occasional on-site client meetings

Achieve more with less - with OKRs that work!

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Wave Nine helps companies achieve business goals with the OKR framework and the OKR Operating Rhythm. For startups and enterprises that are serious about the OKR Process, we built the playbooks, OKR templates, and resources that energize teams, clarify strategies, and drive accountability to improve business goals and business performance. We hands-on execute your OKR Process in workshops and OKR coaching and training, from the executives to the teams that make it happen. Headquartered in Silicon Valley with offices in Germany, UK, Australia, and Portugal, we partner with the leading strategy execution platform WorkBoard to make your strategy happen.

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