How to work with shared OKRs?

In This Answer

How to Work with Shared OKRs

Why cross-functional goals are essential — and how to make them actually work

Shared OKRs (Objectives and Key Results) are powerful tools to drive collaboration across teams, departments, or business units.
But without a clear process, they often lead to confusion, diluted responsibility, or missed outcomes.

In this article, we’ll show you how to set up and manage shared OKRs effectively — so your teams move forward together, not in silos.

What Are Shared OKRs?

Shared OKRs are objectives that span multiple teams and require joint ownership to succeed.
They are typically aligned with company-level priorities and help teams work toward common goals, even if they have different day-to-day responsibilities.

Example:

Objective: Improve customer onboarding experience
Teams involved: Product, Customer Success, Marketing, Engineering
Shared KRs:

Reduce onboarding time by 30%
Increase NPS from new customers to 45+
Launch onboarding email series with 50% open rate

Why Use Shared OKRs?

When done right, shared OKRs can:

Align cross-functional efforts around strategic outcomes
Break down silos and improve communication
Clarify who contributes to which part of the outcome
Boost collective accountability and collaboration

They’re especially useful for customer experience, growth initiatives, or product rollouts, where success depends on multiple teams working in sync.

Step 1: Start with a Clear, Unifying Objective

The first rule of shared OKRs: the objective must be meaningful to everyone involved.
It should clearly express the impact and why it matters now — not just for one team, but across the board.

Avoid vague statements like “Collaborate better” and aim for something outcome-driven, like:

“Deliver a frictionless user experience from signup to first success.”

Step 2: Define Joint Key Results — But Assign Ownership

Key Results should measure the combined outcome, not individual team tasks.
Still, each team should own specific metrics or deliverables that feed into the shared KR.

Clarify early:

Who is responsible for tracking each KR?
How will updates be shared?
What’s the expected contribution from each team?

This avoids finger-pointing later.

Step 3: Set Communication Rituals

Shared OKRs live and die by coordination.
Don’t rely on ad-hoc updates or last-minute syncs.

Instead, establish:

Joint planning workshops at the start of each OKR cycle
Bi-weekly syncs between the responsible teams
A shared workspace or dashboard for live tracking

Make the process visible and consistent.

Step 4: Celebrate Joint Wins (and Learn from Misses)

When shared OKRs succeed, highlight the combined effort.
Don’t just praise one team — show how cross-functional alignment made the result possible.

And if a shared OKR falls short?
Use it as a learning moment to improve clarity, alignment, and collaboration for next time.

Common Pitfalls to Avoid

No clear lead team → Assign a primary owner who facilitates coordination
Too many Key Results → Keep it lean to avoid complexity
Misaligned incentives → Make sure every team has a reason to care
Ambiguous tracking → Agree on metrics and update rhythms early on

Final Thoughts

Shared OKRs are a key driver of strategic alignment in complex organizations.
They encourage teams to move beyond their own KPIs and toward collective impact — but only if they’re thoughtfully planned and managed.

With clear objectives, aligned metrics, and strong communication, shared OKRs become more than just goals.
They become the glue that holds great execution together.